How to Send a Thank You Email After an Interview?

08 November 2023

How to Send a Thank You Email After an Interview?

The process of job hunting is often a long and arduous one, filled with numerous interviews and interactions with potential employers. One of the most important, yet often overlooked, parts of this process is the post-interview thank you email. This simple gesture can make a significant difference in the impression you leave with your potential employer, and can often be the deciding factor in whether or not you land the job. In this guide, we will explore how to craft the perfect thank you email after an interview.

Why Send a Thank You Email?

Before we delve into the how, it's important to understand the why. A thank you email serves a few key purposes. Firstly, it shows your potential employer that you are courteous and professional, and that you value the time they took to meet with you. Secondly, it gives you an opportunity to reiterate your interest in the position and the company, and to highlight any key points from the interview that you feel are particularly important.

Moreover, a well-crafted thank you email can help you stand out from other candidates. Many job seekers neglect to send a thank you email, so taking the time to do so can help you make a lasting impression. Lastly, a thank you email gives you a chance to address any issues or questions that may have arisen during the interview, and to provide any additional information that may be relevant.

When to Send a Thank You Email?

Timing is crucial when it comes to sending a thank you email. Ideally, you should send the email within 24 hours of your interview. This shows that you are prompt and organized, and it also ensures that you are still fresh in the interviewer's mind. If for some reason you are unable to send the email within this timeframe, be sure to send it as soon as possible.

It's also important to consider the time of day when you send your email. Try to send it during business hours, as this increases the chances of your email being seen promptly. Avoid sending your email late at night or very early in the morning, as it may get lost in the shuffle of the interviewer's inbox.

What to Include in a Thank You Email?

Now that we've covered the why and when, let's move on to the what. A good thank you email should include a few key elements.

Subject Line

The subject line of your email is the first thing the interviewer will see, so it's important to make it count. Keep it simple and straightforward - something like "Thank You for the Interview" or "Appreciation for Your Time" works well. Be sure to include your name and the position you interviewed for to make it easy for the interviewer to identify you.


Start your email with a professional greeting. If you know the interviewer's name, use it. If not, a simple "Dear Hiring Manager" will suffice. Avoid overly casual greetings, as they can come across as unprofessional.

Thank You Note

The body of your email should start with a thank you note. Express your gratitude for the interviewer's time and for the opportunity to learn more about the position and the company. Be sincere and genuine in your thanks - avoid generic phrases and clichés.

Reiteration of Interest

After thanking the interviewer, reiterate your interest in the position and the company. Mention specific aspects of the job or the company that appeal to you, and explain why you believe you would be a good fit. This shows the interviewer that you are enthusiastic about the opportunity and that you have given it careful consideration.

Key Points and Follow-Up

Next, highlight any key points from the interview that you feel are particularly important. This could be skills or experiences that make you a strong candidate, or ideas you have for the role. If there were any questions or issues that came up during the interview that you didn't get a chance to address, do so here. Finally, end your email with a statement expressing your anticipation for the next steps in the hiring process.

Closing and Signature

Close your email with a professional sign-off, such as "Best regards" or "Sincerely", followed by your full name. Include your contact information below your name, so that the interviewer can easily reach you if they have any further questions or need additional information.

Sample Thank You Email

To help you get started, here's a sample thank you email that incorporates all of the elements we've discussed:

Subject: Thank You for the Interview - [Your Name]

Dear [Interviewer's Name],

I wanted to take a moment to thank you for taking the time to meet with me yesterday. I thoroughly enjoyed our conversation and learning more about the [Job Title] position at [Company Name].

I am very interested in this opportunity and believe that my [specific skill or experience] would allow me to contribute significantly to your team. I was particularly excited to hear about [specific aspect of the job or company], as this aligns closely with my career goals.

I also wanted to clarify my answer to your question about [specific question or issue]. Upon reflection, I believe that [clarified answer or additional information].

I look forward to the possibility of working with you and am eager to move forward in the hiring process. Please do not hesitate to contact me if you need any further information.

Best regards,

[Your Name]

[Your Contact Information]

Remember, this is just a sample. Your thank you email should be personalized and reflect your own voice and style. The key is to be professional, courteous, and sincere, and to show your potential employer that you are genuinely interested in the position and the company.


Sending a thank you email after an interview is a simple but powerful step in the job hunting process. It shows your potential employer that you are professional, organized, and genuinely interested in the opportunity. By following the guidelines and tips in this guide, you can craft a thank you email that leaves a lasting impression and helps you stand out from the crowd. So the next time you finish an interview, don't forget to say thank you - it could make all the difference.

About the author
Arnaud Belinga
Arnaud Belinga
Arnaud Belinga is the Co-Founder & CEO at Breakcold. He talks about Sales CRM use, marketing & sales. He loves Surfing 🏄‍♂️ & Skateboarding 🛹️.
Try Breakcold!Ready to try a Sales CRM?