How to Make an Email List in Gmail?

08 November 2023

How to Make an Email List in Gmail?

In today's digital age, email lists have become a crucial tool for communication, particularly in business environments. Gmail, being one of the most popular email platforms, provides an easy and efficient way to create and manage email lists. This guide will walk you through the process of creating an email list in Gmail, step by step.

Understanding Email Lists

An email list, also known as a distribution list or a mailing list, is a collection of email addresses used to send the same email to multiple recipients. It is a time-saving tool that allows you to send mass emails without having to enter each email address individually. Email lists are commonly used for newsletters, announcements, marketing campaigns, and more.

Creating an email list in Gmail is a straightforward process. However, it's important to note that Gmail has a sending limit. For regular Gmail accounts, the limit is 500 recipients per day, while for Google Workspace users, it's 2000 (500 for trial accounts).

Creating an Email List in Gmail

Now, let's delve into the steps to create an email list in Gmail. The process involves creating a label and adding contacts to that label. Here's how:

Step 1: Open Gmail

First, you need to log into your Gmail account. Enter your email address and password to access your inbox.

If you don't have a Gmail account, you'll need to create one. Click on "Create account" and follow the prompts to set up a new account.

Step 2: Create a New Label

Once you're in your inbox, click on "More" on the left side of the screen, then click on "Create new label".

Enter a name for your label. This will be the name of your email list. Click "Create" when you're done.

Step 3: Add Contacts to Your Label

Now it's time to add contacts to your label. Click on "Contacts" on the left side of the screen. Select the contacts you want to add to your email list by checking the boxes next to their names.

After selecting the contacts, click on the label icon at the top of the screen. Select the label you just created. The selected contacts will be added to your email list.

Sending an Email to Your Email List

After creating your email list, you can send an email to all the contacts in the list at once. Here's how:

Step 1: Compose a New Email

Click on "Compose" on the left side of the screen to create a new email.

Enter your email subject and body. You can also attach files if needed.

Step 2: Enter Your Email List

In the "To" field, enter the name of your email list. Gmail will auto-suggest your email list. Click on it to select it.

Once you've entered your email list, click on "Send". Your email will be sent to all the contacts in your email list.

Managing Your Email List

Gmail also allows you to manage your email list. You can add or remove contacts, rename your list, and more. Here's how:

Adding or Removing Contacts

To add more contacts to your list, simply go to "Contacts", select the contacts, and add them to your label as explained before.

To remove contacts from your list, go to "Contacts", click on your label, select the contacts you want to remove, and click on the label icon to uncheck your label.

Renaming or Deleting Your Email List

To rename your email list, go to "More", hover over your label, click on the three dots that appear on the right, and click on "Edit". Enter the new name and click "Save".

To delete your email list, follow the same steps but click on "Remove label" instead of "Edit". Confirm your action to delete your list.


Creating an email list in Gmail is a simple yet powerful way to streamline your communication. Whether you're sending a newsletter, an announcement, or a marketing email, an email list can save you time and effort. Just remember to manage your list regularly to keep it up-to-date.

About the author
Arnaud Belinga
Arnaud Belinga
Arnaud Belinga is the Co-Founder & CEO at Breakcold. He talks about Sales CRM use, marketing & sales. He loves Surfing 🏄‍♂️ & Skateboarding 🛹️.
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