Cold Email Reply Rate (ULTIMATE GUIDE 2023)

27 September 2022

Cold Email Reply Rate | Breakcold

What is the reply rate?

The reply rate (response rate) is the metric used in cold emailing to know how many people replied to your emails out of how many emails you sent.

Salespeople, agency owners and startup founders love cold email reply rates because they're always superior than traditional reply rates using mass mailing or email marketing softwares.

Cold Email Reply Rate Use Humor | Breakcold You can't book call if they don't reply to your emails

What is a good cold email reply rate?

A good reply rate is anywhere above 15%. Top cold emailers have reply rates touching the 40%, even +50%.

I also noticed that some sales representatives (SDRs & BDRs) are flexing on LinkedIn with impressive 60% reply rates. Cautious with those as they might be warm emails, not cold ones.

Good Cold Email Reply Rate | Breakcold Top performers usually spend more than 10 minutes per cold emails sent

People with high reply rates generally know their buyer persona like no one in their industry, have an attractive sales pitch or give tons of value to prospects.

What is an average cold email reply rate?

An average reply rate in cold emailing is between 5% to 12%.

People who have this kind of reply rate usually have mastered all the basics of cold emailing: deliverability, copywriting, segmentation and targeting.

However, they don't personalize a lot their cold outreach but they do it deliberately in order to shoot more cold emails. They win the game by playing with volume.

Average Cold Email Reply Rate | Breakcold If we had to pick only one percentage, that would be 6%, it's quite recurring

What is a bad cold email reply rate?

A bad cold email reply rate is below 5%.

At this stage, assuming you have a decent open rate, you should ask yourself questions about the quality of your email copywriting and about your sales pitch.

Bad Cold Email Reply Rate | Breakcold 2% is industry standard if you're doing mass cold emailing

How to increase your cold email reply rate?

There are basically 4 points to work on if you want to increase your cold email open rate.

1. Work on your sales pitch

Your goal with cold emailing is to start conversations. Don't give away all the details about your sales pitch (it's sales pushy anyway).

You need to expose what you're doing in 1 or 2 sentences.

Example: Our social selling software helps you save 10 hours a week per rep to accelerate your sales cycle time by 50%.

You can see that this sales pitch example is intriguing but doesn't give too many details.

2. Keep your cold emails short

Cold emails above 100 words are less and less performing. Prospects attention span is low.

When emails are too long, people don't want to reply or tell themselves they will do it later (but they actually don't).

Cold Email Reply Rate Long email vs short email | Breakcold Look at your spam folder, you'll understand what a long email is

On the opposite, everyone answers rapid emails. The less your recipient has to think, the better.

3. Try different buyer personas until you find the right one

Some recipients might be more receptive to your sales pitch. You can a cold email to Y prospect, get 2% reply rate and send the exact same one to Z prospect and get 15% reply rate.

Maybe you already know that digital marketing agencies are your target customers for example. But you probably don't know if SEO agencies will be more receptive than let's say influencers agencies.

Cold Email Reply Rate Prospect Segmentation  | Breakcold Segmentation is everything to get better response rates

That's why you need to send multiple cold emails to slightly different buyer personas to really determine a winner.

4. Hyper-personalize your cold emails

People don't reply to generic cold emails anymore.

As the barrier between cold email and spam is thin, you need to be careful. Personalizing your cold emails will always guarantee yourself a high reply rate in the 30%.

Using Company News | Breakcold I personalize my cold emails using Breakcold Social Selling CRM, great response rate improver

5. Use memes or GIFs

Humor, especially in cold email follow-ups is super powerful to get replies. Even if people are not interested in your offer, they will reply and let you know why if you're funny enough.

Cold Email Reply Rate Use Memes | Breakcold You can increase your response rate by using imgflip to create memes

What can decrease your reply rate?

From my experience and the ones of our paying customers, the number 1 factor that can decrease your reply rate is to be too casual with prospects.

Most of them don't like that, prospects are not your friends, at least not yet. Most industries will not sympathize with you if your cold emails look unprofessional.

Positives replies vs Negative replies

Reply rate is a good metric, but you should always make the difference between positives replies and negative replies.

What is the difference between positive replies and negative replies?

Like they suggest, positive replies are positive answers to book a demo of your product/service or to book a call. A negative reply is someone who is not interested in your offer.

Cold Email Positive Negative Reply | Breakcold Always aim for a response in cold emailing

Negative replies can be cruel and impolite but some of them are gold-mine to understand that you targeted the wrong kind of individuals.

In any way, your goal should always be to have either a positive or a negative reply to adjust your cold email strategy.

Why should you readjust your reply rate considering positive and negative replies

Once you now all the positive and negative replies on a given cold email campaign. You should readjust your reply rate, what I call the 'true' reply rate.

Social Selling Software | Breakcold

If you realized that your true reply rate is 0% while your original reply rate was 10%, it means that you target the wrong people (1) or that you manage to attract hate on your cold email copy (2).

From there, you can start iterating to fix these issues.

How long should I wait before determining my definitive reply rate on a cold email campaign?

People never talk about it! Most of your prospects don't check their emails every single day and so do I.

I personally only deal with important/urgent ones daily but I review cold emails I receive every single week only.

True Reply Rate | Breakcold Some people even reply after a month

From the data we have at Breakcold, it appears that 7 to 10 days is the good period to wait before determining a final reply rate.

Cold email reply rate vs cold email open rate: which one is the most important?

Cold Email Open Rate vs Reply Rate | Breakcold Response rate is a string KPI to use compare to open rate

Cold email open rates are vanity metrics. Reply rates are much more reliable and will tell you more about the actual performance of your campaign.

Cold Email Reply Rate vs Open Rate | Breakcold When you're getting started, the open rate is a great KPI to follow to reach a great email deliverability

This is how I see it:

  • cold email open rates = deliverability indicators
  • cold email reply rates = performance indicators

Are reply rates better with cold email or LinkedIn message?

Reply rates are better with LinkedIn messages than cold emails. Indeed, LinkedIn messages open rates are closed to 100% while cold email open rates are in the 50%.

Cold Email Reply Rate vs LinkedIn Message | Breakcold You can only send LinkedIn messages to 1st degree connections though

Are reply rates better with cold email or LinkedIn InMail?

According to different studies, both cold email and Linkedin InMails have similar open rates.

Cold Email Reply Rate LinkedIn InMails | Breakcold Reading grade also affect your response rate

My method to always secure a good cold email reply rate

3 simple methods.

1. I hyper-personalize emails manually (Option 1)

I use Breakcold social selling feed to get inspired from my prospects new activities in order to hyper-personalize my email opening lines as well as my subject lines.

That way, I secure an amazing preview text that jump my open rate to +70%.

Cold email open rate company news | Breakcold

2. I segment well my prospects and use a semi-personalized first line (Option 2)

When I don't have time to personalize each opening line, I segment my prospects by location or industry and craft an intro line that is generic but personalized to the group I want to reach out to.

3. I use AI first lines to break the ice with my prospects (Option 3)

If i'm really lazy and need to send a cold email campaign to a large volume of prospects, then I will use AI first lines to boost my open rate.

1/ I import a CSV inside Breakcold

2/ I generate in bulk the first lines using AI

Generating Opening Lines | Breakcold

3/ I pick my favorite lines out of the 4 generated, it takes me 1 hour per 200 prospects.

Picking the best cold email first line | Breakcold

4/ I insert the lines in my cold email sequence using the variable Icebreaker.

Cold Email Open Rate Opening Lines Icebreakers | Breakcold

Conclusion on Cold Email Reply Rate

Cold email reply rates are formidable metrics to know if you're going in the right direction with your sales outreach strategy.

However, always keep in mind that a high reply rate doesn't means that you'll get only positives replies.

Always try to calculate your positive reply rate to really know if your campaign is performing or not.

About the author
Arnaud Belinga
Try Breakcold CRM | Breakcold

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